Judson ISD

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Board Briefs Regular Meeting 12-20-18

Agenda of Regular Board Meeting

The Board of Trustees

Judson ISD

 

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held December 20, 2018, beginning at 6:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
 
2. RECOGNITIONS
 
3. ACKNOWLEDGMENT OF VISITORS/CITIZENS TO BE HEARD
a. Steven Schultz - dealing with any construction issues with communication
b. Doug McMurry - dealing with any construction issues/right to repair
c. Torrey Stanley Carleton- dealing with any construction issues/right to repair
d. Renee Henry- request for drill pad for Wagner ROTC & parking lot condition
 
4. REORGANIZATION OF THE JUDSON ISD BOARD LEADERSHIP:  PRESIDENT, VICE PRESIDENT AND SECRETARY (pulled for May board meeting)
 
5. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Board Minutes from the Regular Meeting held on November 15 and the Special Meeting held on December 7, 2018.
B. Consider and take action regarding approving the Monthly Financial Information as of November 30, 2018. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. Estimated cash flow for the General Operating and Child Nutrition Funds.
C. Consider and take action regarding approving Amendments to the Budget for the 2019 Fiscal Year. These amendments are required to reflect the financial transactions of the district as well as to forecast the operating results of the funds.
D. Consider and take action regarding approving Expenditures Equal to or Greater than $50,000. -Board approved contract; -Continuing or periodic purchases under a board-approved contract or bid; -Expenditures for utilities including electricity, natural gas, telecommunications, water and wastewater; -Expenditures for impact and permitting fees imposed by municipalities and county governments; -Payments to the County Appraisal District. -Expenditures for vehicle fuels procured through board-approved purchasing cooperatives; -Expenditures for food service products procured through board-approved purchasing cooperatives.
E. Consider and take action regarding approving Budget Transfers Across Expenditure Function Categories. These transfers are typical and have no effect on the "bottom line" of the expenditure budget. That is, no additional funds are being requested. The coding standards issued by the Texas Education Agency necessitate these changes to ensure that expenditures are coded to the appropriate function.
F. Consider and take action regarding approving Metropolitan Transit Agreement regarding the use of the parking area at Crossroads Mall for transfer of our McKinney-Vento students between districts. Approval of this agreement will allow our McKinney-Vento students to be picked up at Crossroads mall and dropped off at the various schools within our District. (pulled Eaton)
G. Consider and take action regarding approving moving the Regular Board Meeting from February 21 to February 19, 2019. It is recommended that the Board of Trustees approve moving the Regular Meeting to February 19, 2019 due to the Winter Governance Seminar taking place February 21-23, 2019.
H. Consider and take action regarding approving the following new staffing and reclassification requests:  Deletion of CTE Secretary (CIS 306), new staffing request for CTE Purchasing Specialist (CIS 307), reclassification of Adult and Community Education Coordinator number of days from 220 to 226, reclassification of Bond Project Clerk from paygrade CIS 303 to CIS 304. That the Board approve requested new staffing and reclassification requests: Deletion of CTE Secretary (CIS 306), new staffing request for CTE Purchasing Specialist (CIS 307), reclassification of Adult and Community Education Coordinator number of days from 220 to 226, reclassification of Bond Project Clerk (CIS 303) to (CIS 304). The new staffing and reclassifications would result in an approximate savings of $35,039.68 in Local Funds, additional cost of $42,940.00 in Federal Perkins CTE funds, and an additional cost of $3,109.76 in Bond Funds for the district due to the costs of salaries and benefits. (pulled Macias)
I. Consider and take action regarding approving the ranking of the submittals for Request for Competitive Sealed Proposal 19-03 District Wide Re-Roofing Projects - Phase II. Expenditures are anticipated to be $5,884,000. Expenditures will be made from 2016 bond funds and an insurance settlement for hail damage to the roof. The contract is for a specific project and will expire upon completion of all improvements.
J. Consider and take action regarding approval of the ranking of the submittals for Request for Competitive Sealed Proposal 19-04 Districtwide Re-Roofing Projects - Phase III. Expenditures are anticipated to be $12,000,500. Expenditures will be made from 2016 bond funds and an insurance settlement for hail damage to the roof. The contract is for a specific project and will expire upon completion of all improvements.
K. Consider and take action regarding approval of amending the authorized representatives to perform investments for the District. This amendment is being requested because the individual who was in the Chief Financial Officer position, and authorized to perform investment transactions, is retiring. The approval of this agenda item will authorize the new Chief Financial Officer to perform investment transactions. (pulled, Macias)
L. Consider and take action regarding approval of a resolution designating the investment officers for the Judson Independent School District. Due to a change in personnel in the Business Services Department, the administration is requesting that the attached resolution be approved which designates the staff which will be authorized to invest District funds in accordance with Board policy CDA Legal and Local.
M. Consider and take action regarding approving a Settlement Agreement with Insurance Company to Cover Hail Damage to District Property. On April 12, 2016, a major hailstorm caused damage to twenty-two District campus and department facilities. The District was insured through Affiliated FM Insurance and the policy deductible was $100,000 per location with a maximum deductible of $300,000 per event. The final agreed settlement amount to repair the damage caused by the hailstorm is $X.XX(under negotiation), net of the $300,000.00 deductible amount. The insurance company has made advance payments to the District in the amount of $29,710,703.00. (pulled from agenda)
ITEMS A,B,C,E,G,I,J AND L PASSED ON CONSENT VOTE, ITEMS F,H,AND K PASSED AFTER DISCUSSION
 
6. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving renegotiating the Non-Exclusive License Agreement (Paschall). That the Board consider approving renegotiating the royalty rate of the license gross revenue realized from the sale or Sublicense of products bearing the Licensed Marks or Logos.  (tabled)
B. Consider and take possible action regarding approving conducting a comprehensive internal audit of Special Education (Macias). (tabled until February)
C. Consider and take possible action(s) regarding approval of the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (see item 9 A)
 
7. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Update
B. Financial Integrity Rating System of Texas (F.I.R.S.T) Presentation. Senate Bill 218 of the 77th Legislature (2001) implemented F.I.R.S.T. This law requires that the financial health of every school district in Texas be evaluated each fiscal year. Part of the requirement is that a public hearing be held to share the rating received and the underlying data used to determine the rating with the public.
C. Statement of Impact submitted by The Gathering Place
D. Update on Our Kids Can (Macias).
E. Update on SAT Prep Initiatives (Macias)
F. Mid-Year Update on Requests Made by Board Members
G. Update on Board Advisory Committees
H. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
 
8. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel and Updates Including New Hires, Resignations and Administrative Appointments
B. Pursuant to Texas Government Code Section 551.071, private consultation with the District’s attorneys to discuss status of pending construction defects litigation
 
9. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding Personnel and Updates Including New Hires, Resignations and Administrative Appointments (Mark Webber announced as Assistant Principal at Candlewood ES) (passed)
 
10. ADJOURNMENT

Board Briefs Regular Meeting 11-15-18

Agenda of Regular Board Meeting

 

The Board of Trustees

Judson ISD

 

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held November 15, 2018, beginning at 7:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

 
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.
 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
2. RECOGNITIONS:
  •   Judson High School Theater Students
  •    CPS Energy presentation of check to JISD Energy Management Department
  •    AP scholars
3. ACKNOWLEDGMENT OF VISITORS/CITIZENS TO BE HEARD- None
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Board Minutes from the Regular Meeting held on October 18, 2018.
 
B. Consider and take action regarding approving Monthly Financial Information as of October 31, 2018. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. The following reports are included for this purpose: Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking Funds; Estimated cash flow for the General Operating and Child Nutrition Funds; Cash reconciliation for the General Operating, Child Nutrition, Special Revenue, Interest & Sinking, and Construction Funds.
 
C. Consider and take action regarding approving the submittals for Request for Proposal 16-01 Fundraiser Products and Services. Allows the District to purchase goods and services in accordance with Section 44.031 of the Texas Education Code. Total annual expenditures are anticipated to exceed $50,000. Expenditures will be made from local and activity funds. All awards will be valid through June 30, 2019, with the option to extend for two additional one year periods.
 
D. Consider and take action regarding approving ranking of the engineering firms for services related to the material testing phase of the construction at Veterans Memorial High School - Building Addition. It is recommended that the Board of Trustees approve the ranking of the engineering firms to provide services for the material testing phase of the construction at Veterans Memorial High School - Building Addition. It is further recommended that the Board of Trustees delegate the authority to the superintendent or her designee to execute contracts upon successful negotiations.
 
E. Consider and take action regarding approving the Judson Independent School District's Annual Financial Audit Report for Fiscal Year 2018. It is recommended that the Board of Trustees approve the Judson Independent School District’s Annual Financial Audit Report for the Fiscal year 2018 as presented by the firm of Alonzo, Bacarisse, Irvine and Palmer, PC. The Board of Trustees is required to take action regarding the Financial Audit Report before it is submitted to the Texas Education Agency and other federal reporting agencies.
 
F. Consider and take action regarding approving the submission of the 2018 Tax Roll as certified by Bexar County Tax Assessor-Collector for the Judson Independent School District. The certified appraisal roll has been submitted to the Bexar County Tax Assessor-Collector with corrections since the July 25 certification, the taxable values were applied to the approved 2018 tax rate of $1.44 which creates the 2018 Judson ISD Tax Roll totals.
 
G. Consider and take action regarding approving the District Improvement Plan. It is recommended that the Board of Trustees approve the District Improvement Plan (DIP) for the 2018-2019 school year. The District Site Base Committee (DSBD) met on November 7, 2018, to review the plan. The DSBC will continue to meet and review data and discuss revision recommendations for the DIP throughout the year according to the following dates: January 16, 2019, March 6, 2019, May 8, 2019, June 12, 2019.
 
H. Consider and take action regarding approving a Memorandum of Understanding effective January 1, 2019, through June 7, 2019, with Parent/Child Incorporated of San Antonio and Bexar County, the new service provider for the Head Start Program. It is recommended that the Board of Trustees approve a Memorandum of Understanding with Parent/Child Incorporated of San Antonio and Bexar County concerning the Head Start program at certain campus locations and delegate the authority to the superintendent to execute all necessary documents. Board approval is sought to continue program operations at Franz, Hopkins, and Park Village Elementary Schools.
 
I. Consider and take action regarding approving the K-8 ELAR Proclamation 2019 District Instructional Materials Committee. The committee is made up of campus-based teachers and C & I ELAR and ELL District representatives who represent the Judson Independent School District and provide the final recommendations for K-8 ELAR instructional resources for Proclamation 2019.
 
J. Consider and take action regarding approving an amendment to the Judson ISD Compensation Plan for the  2018-2019 Fiscal Year to include a stipend modification of class sponsors for Judson Early College Academy (JECA). Due to the unique responsibilities that are encompassed by the 9th and 10th Grade Class Sponsors at JECA, the Principal has determined that an equal stipend distribution is more appropriate for her campus as opposed to the traditional stipend distribution that is used at the other high schools, where 9 th and 10th Grade Class Sponsors do not receive a stipend. This Compensation Plan amendment would cost the district no ($0) additional dollars. 
(ALL CONSENT ITEMS PASSED 7-0)
 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving renegotiating the Non-Exclusive License Agreement. That the Board consider approving renegotiating the royalty rate of the license gross revenue realized from the sale or Sublicense of products bearing the Licensed Marks or Logos. (Paschall) (this item pulled by Ms. Paschall)
 
B. Consider and take possible action regarding approving inductees to the Judson ISD Civic and Athletic Hall of Honor as selected by the Hall of Honor Committees. To approve the Hall of Honor Finalists: Athletic Finalists are Jimmy Dykes, Sterling Jeter, and Melvin Boelter. The Civic Finalist is Dr. Melinda Salinas. (passed 7-0) 
 
C. Consider and take possible action(s) regarding approving the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (vote after closed session)
 
6. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Report
2. Substitute Teacher Pay Rate Comparison
3. Human Resources Audit Update
 
B. Update on Board Advisory Committees
 
C. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members.
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments.
 
B. Pursuant to Texas Government Code Section 551.074, Discuss position of Deputy Superintendent.
 
C. Pursuant to Texas Government Code Section 551.074, Discussion regarding organizational chart and duties of District level administration and possible program changes.
 
D. Pursuant to Texas Government Code § 551.071, Consultation with the School District's attorney regarding pending litigation styled Civil Action No. 5:16-cv-00832-XR; Alton Crain vs. Judson Independent School District, In the United States District Court, Western District of Texas, San Antonio Division.
 
E. Pursuant to Texas Government Code § 551.071, Consultation with the School District's attorney regarding pending litigation styled Civil Action No. 5:18-cv-269-FB; Caroline Ross vs. Judson Independent School District, Dr. Carl A. Montoya, Elida Bera, Dr. Melinda Salinas, Renee Paschall and Richard LaFoille, In the United States District Court, Western District of Texas, San Antonio Division.
 
F. Pursuant to Texas Government Code 551.074, Consider and discuss resignation of board member Melinda Salinas.
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (Passed 7-0)
 
B. Consider and take possible action regarding organizational chart and duties of District level administration and possible program changes. (Passed 7-0)
 
C. Consider and take possible action regarding pending litigation styled Civil Action No. 5:18-cv-269-FB; Caroline Ross vs. Judson Independent School District, Dr. Carl A. Montoya, Elida Bera, Dr. Melinda Salinas, Renee Paschall and Richard LaFoille, In the United States District Court, Western District of Texas, San Antonio Division. (no action)
 
D. Consider and take possible action to accept resignation of board member Melinda Salinas (Passed 5-1-1, Macias opposed, Salinas abstained)
 
9. ADJOURNMENT

Board Briefs Regular Meeting 10-18-18

 

Agenda of Regular Board Meeting

The Board of Trustees

Judson ISD

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held October 18, 2018, beginning at 7:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

 
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.
 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
 
 
2. RECOGNITIONS
a. National Merit Scholar Semifinalist from JECA Noah Zuckerman
b. NMSI Teacher of the Month Tyler Baker (Physics teacher at Judson HS)
c. 3 student authors, Emerson Curtis (Converse ES, Dee Dee Haralson Advisor), Isabel Silva, and Elizabeth Ekere (Candlewood ES, Jennifer Silva Advisor)  published in National Elementary Honor Society’s Anthology
 
 
3. ACKNOWLEDGEMENT OF VISITORS/CITIZENS TO BE HEARD
a. Juliana Vargas- National Hispanic Institute benefits
b. Jareth Quintero- National Hispanic Institute benefits
c. Kaitlyn Padron–National Hispanic Institute benefits
d. Maya Fellon–National Hispanic Institute benefits
 
 
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Board Minutes from the Regular Meetings held on August 16 and September 20, 2018 and the Special Board Meeting held on October 1, 2018.
 
B. Consider and take action regarding approving Monthly Financial Information as of September 30, 2018. The following reports are included for this purpose: Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking Funds; Estimated cash flow for the General Operating and Child Nutrition Funds; Cash reconciliation for the General Operating, Child Nutrition, Special Revenue, Interest & Sinking, and Construction Funds; Tax Collections status report
 
C. Consider and take action regarding approving Budget Transfers Across Function Categories. The attached is a compilation of expenditure budget transfer requests from campuses and departments that are moving funds from one function to a different function. These transfers are typical and have no effect on the "bottom line" of the expenditure budget. That is, no additional funds are being requested. The coding standards issued by the Texas Education Agency necessitate these changes to ensure that expenditures are coded to the appropriate function.
 
D. Consider and take action regarding approving Expenditure Equal to or Greater than $50,000. Board Policy CH (Local) states that any single, budgeted purchase of goods or services that cost $50,000 or more shall require Board approval before a transaction may take place, unless the purchase falls into a categorical exemption as reflected in the policy.
 
E. Consider and take action regarding approving the Cash Investment Report for All Funds as of September 30, 2018. The Texas Public Funds Investment Act requires that the Board of Trustees review and approve the school district's investment report quarterly.
 
F. Consider and take action regarding approving the submittals for Request for Proposals 16-01 Fundraiser Products and Services. Allows the District to purchase goods and services in accordance with Section 44.031 of the Texas Education Code. Total annual expenditures are anticipated to exceed $50,000. Expenditures will be made from local and activity funds. All awards will be valid through June 30, 2019 with the option to extend for two additional one year periods.
 
G. Consider and take action regarding approving submittals for Request for Proposals 19-06 Cooling Tower Water Treatment Services. Allows the District to purchase goods and services in accordance with Section 44.031 of the Texas Education Code. Funds provided from the Maintenance Department's budget account will be utilized to satisfy all expenses related to the cooling tower water treatment services. This proposal will commence on or about October 22, 2018 for one (1) year with options, at the District's discretion, for four (4) additional one year extensions.
 
H. Consider and take action regarding approving the ranking of engineering firms for services related to the Testing and Balancing phase of the construction of Veterans Memorial High School - Athletic Fields. It is recommended that the Board of Trustees approve the ranking of the engineering firms to provide services for the testing and balancing phase of the construction of Veterans Memorial High School - Athletic Fields. It is further recommended that the Board of Trustees delegate the authority to the superintendent or her designee to execute contracts upon successful negotiations. Expenditures will be paid from 2017 Bond Funds.
 
I. Consider and take action regarding approving the Updated Certified List of Appraisers for the 2018-2019 School Year. Certified appraisers are needed to evaluate all teaching personnel within JISD per the requirements of the Texas Teacher Evaluation and Support System (T-TESS).
 
J. Consider and take action regarding approving the Second Reading of the following LOCAL Policies:
1. DHE(LOCAL):  Employee Standards of Conduct - Searches and Alcohol/Drug Testing
2. FFAC(LOCAL):  Wellness and Health Services - Medical Treatment
 
K. Consider and take action regarding approving the Capping of Judson I.S.D. Campuses. Coronado Village Elementary – Dual language has 172 projected students with 195 actual students. Grade: Dual 4th is currently at 1 class of 26 students Coronado Village Dual will refer all students at this grade level to Hartman Elementary. Wortham Oaks Elementary – 200 projected students with 256 actual students. Grade: 2nd is currently at 2 classes of 25 students. Wortham Oaks will refer all students at this grade level to Rolling Meadows Elementary. (pulled, Macias).
 
L. Consider and take action regarding approving the Campus Improvement Plan Executive Summary Reports. According to the Texas Education Code under section §11.251 PLANNING AND DECISION MAKING PROCESS, the board of trustees shall annually approve the campus Executive Summaries to include performance objectives and shall ensure that the campus plans are mutually supportive to accomplish the identified objectives and support the state goals and objectives. (pulled, Paschall )
 
M. Consider and take action regarding approving a Lease Agreement between Judson ISD and Via Metropolitan Transit to install a bus stop on Foster Road and Candlemeadow near Wagner High School. The Board Approve a Lease Agreement between Judson ISD and Via Metropolitan Transit on Foster Road and Candlemeadow. A tract of land containing approximately 55.80 square feet. Approval of this agreement will allow a bus stop near Wagner HS and authorize the Board President to execute the proposed Lease Agreement and any other documents necessary to complete the transaction. (pulled, Paschall )
 

ITEMS A-J PASSED, ITEMS K,L,AND M PASSED AFTER DISCUSSION

 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approval of the ranking of the submittals for the Request for Competitive Sealed Proposal 19-02 for Veterans Memorial High School Building Addition. Allows the District to purchase services in accordance with Section 44.031 of the Texas Education Code. Expenditures are anticipated to be $29,640,000. Expenditures will be made from 2017 bond funds. The contract is for a specific project and will expire upon completion of all construction. ( see results of item 8 C)
 
B. Consider and take possible action(s) regarding approval of the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (see results to item 8 A)
 
 
6. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Report
2. Judson Education Foundation Update (Paschall)
3. Equal Employment Opportunity (EEOC) Report
 
B. Gibson Education Consulting & Research Group, Inc. presentation of the Targeted Human Resources Audit Final Report (Macias)
 
C. JISD Hall of Honor Community Members. This is to inform the JISD Board that the following individuals will be serving on the Athletic and Civic Halls of Honor Selection Committees as appointed by the Board in 2017. As per the Board’s request, they are to serve two years. Randy Pannell - 2nd year Tom Daley - 2nd year Sonny Merrell - 1st year (Mr. Merrell was appointed last year as well, but had to withdraw since he ended up being a nominee and eventual inductee.)
 
D. Discussion of district-wide summer programming for Judson ISD students (Macias)
 
E. Review and discuss the Non-Exclusive License Agreement, with intent to redesign the contract (Paschall)
 
F. Update on Board Advisory Committees
 
G. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
 
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments
 
B. Pursuant to Tex. Govt Code 551.071, attorney consultation regarding legal issues related to complaint filed against a board member
 
C. Pursuant to Tex. Govt Code 551.074, consider and discuss complaint filed against a board member
 
D. Pursuant to Tex. Govt Code 551.071, attorney consultation regarding legal issues related to construction litigation
 
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
 
A. Consider and take possible action(s) regarding the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments (passed, 7-0)
B. Consider and take possible action regarding complaint filed against a board member (no action taken)
 
C. Consider and take possible action regarding legal issues related to construction litigation (passed, 7-0)
 
 
9. AJOURNMENT
 
The next regular meeting of the Judson ISD Board of Trustees will be
November 15, 2018, 7:00 pm
JISD Boardroom located in the
Education Resource Center
8205 Palisades Dr. Live Oak, TX 78233
 

Board of Trustees

Dr. Melinda Salinas-President
Renee Paschall- Vice President
Jose Macias, Jr. - Secretary
Members:
Suzanne Kenoyer
Richard LaFoille
Jennifer Rodriguez
Debra Eaton

 

Judson ISD Senior Staff: 

Jeanette Ball, Ph.D., Superintendent of Schools
Elida Bera, Deputy Superintendent of Teaching and Learning
Jose Elizondo, Chief Financial Officer
Cecilia Davis, Assistant Superintendent of Curriculum and Instruction
Dr. Nellie Cantu, Assistant Superintendent of College and Career Readiness and Innovation
Marco Garcia, Assistant Superintendent of Human Resources
Dr. Milton Fields, III, Deputy Superintendent of Administration and Operations
Jesse Cortinas, Chief Technology Officer
Steve Linscomb, Director of Communications

Board Briefs Regular Meeting 9-20-18

Agenda of Regular School Board Meeting

The Board of Trustees

Judson ISD

 
 
 

A Regular School Board Meeting of the Board of Trustees of Judson ISD will be held September 20, 2018, beginning at 7:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

 
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.
 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
A. Hailee Candlewood Elementary School
 
 
2. RECOGNITIONS: 
A. Students from Kitty Hawk SkillsUSA Opening and Closing team came out of the state conference late last school year in Corpus Christi and did very well qualifying for the National Competition for the third year in a row. That national contest was hosted in Louisville, Kentucky this past summer…and for the third year in a row they won the National Championship for Opening and Closing teams in the SkillsUSA World. Their instructor is Mr. Julian Acevedo.
Dara Billeck
Mya Brune
Yanderli Garcia
Jalayna Zahnley
Elliana Guardado
Victoria Mata
Shelby Luker
 
B. Recently six students from the Judson FFA chapter were awarded the Texas State Lone Star degree at the 90th annual Texas State FFA Convention. That's the highest honor that can be bestowed at the state level.  Three of those students are with us this evening. They are McKenna Mosmeyer, Dylan Cole,  and Sidney Luna
.
 
3. ACKNOWLEDGEMENT OF VISITORS/CITIZENS TO BE HEARD
1. Kirk Murray-LEAP working with STEM students…STEM camp
2. Maria Taylor-Spring Meadows cafeteria works about custodian duties.
 
 
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Minutes from the Regular Board Meeting held on July 19, 2018 and the Special Meeting that was held on August 22, 2018.
 
B. Consider and date action regarding approving the submittals for Request for Proposal 16-01 Fundraiser Products and Services. Allows the District to purchase goods and services in accordance with Section 44.031 of the Texas Education Code.
 
C. Consider and take action regarding approving Expenditure Equal to or Greater than $50,000. Board Policy CH (Local) states that any single, budgeted purchase of goods or services that cost $50,000 or more shall require Board approval before a transaction may take place, unless the purchase falls into a categorical exemption as reflected in the policy.
 
D. Consider and take action regarding approving Monthly Financial Information as of August 31, 2018. Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking Funds; Estimated cash flow for the General Operating and Child Nutrition Funds; Cash reconciliation for the General Operating, Child Nutrition, Special Revenue, Interest & Sinking, and Construction Funds; Tax Collections status report.
 
E.Consider and take action regarding approving the Submission of the 2018 Appraisal Roll as certified by Bexar Appraisal District for the Judson Independent School District. As required by Section 26.04(b) of the Texas Property Tax Code, the Chief Appraiser of the Bexar Appraisal District has certified and the Appraisal Review Board has approved the appraisal roll for Judson Independent School District for the calendar year beginning January 1, 2018. This statement also includes the value for properties under protest at the time of certification and submission.
 
F. Consider and take action regarding approving the Submission of the 2018 Effective and Rollback Tax Rates for the Judson Independent School District. Section 26.04 (b) of the Texas Property Tax Code requires submission of the effective and rollback tax rates to the Board of Trustees as attached.
 
G. Consider and take action regarding approving the submission of 10/20 year Tax Levy Write Off as presented by the Bexar County Tax Assessor-Collector for tax accounts in the Judson Independent School District. Texas Property Tax Code Section 33.05 (c) requires the Tax Assessor-Collector cancel and remove from the delinquent tax roll: (1) a tax on real property that has been delinquent for more than 20 years; (2) a tax on personal property that has been delinquent for more than 10 years; if there is no pending litigation concerning the delinquent tax at the time of cancellation and removal.
 
H. Consider and take action regarding approving a Resolution Declaring Bexar County 4-H as an Extracurricular Activity and Bexar County 4-H Extension Staff Adjunct Faculty Status. That Bexar County 4-H be approved as an extracurricular activity for purposes of youth participation in projects, events and activities; and that Bexar County Extension Director, or her/his designee who meet all necessary criteria, be recognized as adjunct staff members and students participating in 4-H/Extension educational activities be counted in attendance for Foundation School purposes.
 
I. Consider and take action regarding approving the Second Reading of the following LOCAL Policies. It is being recommended that the Board of Trustees approve the Second Reading of the following LOCAL policies:
1. BBD(LOCAL):  Board Members - Training and Orientation
2. CAA(LOCAL):  Fiscal Management Goals and Objectives - Financial Ethics
3. CJA(LOCAL):  Contracted Services - Criminal History
4. DI(LOCAL):  Employee Welfare
5. FEA(LOCAL):  Attendance - Compulsory Attendance
6. FL(LOCAL):  Student Records
 
J. Consider and take action regarding approving EHDC(EXHIBIT):  Alternative Methods for Earning Credit - Credit by Examination Without Prior Instruction, Audit Process. This is a process currently in place that ensures students seeking to accelerate kindergarten-grade 5 are tested on materials that are aligned with and contain the essential knowledge and skills (TEKS) required for each subject content area
 
K. Consider and take action regarding approving a Proclamation Declaring October Family and Community Engagement Month. The district can remain consistent on this front and seize the opportunity to showcase areas of excellence and success as well as recognize areas in need of improvement and set future goals valued in the community.
 
L. Consider and take action regarding approving a Proclamation Declaring October 2, 2018 as Custodial Appreciation Day.
 
M. Consider and take action regarding approving a Proclamation Declaring September 28, 2018 as American Indian Heritage Day. The purpose is to increase recognition of the many historical, cultural, and social contributions our American Indian communities and leaders have made to our state.
 
N. Consider and take action regarding approving a Proclamation Declaring September 15 - October 15, 2018 as National Hispanic Heritage Month. The purpose is to increase recognition of the contributions made, celebrate their heritage, culture, and the important presence of Hispanic and Latino Americans in the United States, Texas, and our Community.
 
O. Consider and take action regarding approving a Proclamation Declaring October 2, 2018 as Converse, Texas National Night Out. 
 
P. Consider and take action regarding approving a Proclamation Declaring October 22 - 26, 2018 as National School bus Driver Appreciation and Bus Safety Week.
 
Q. Consider and take action regarding approving the Fast Track Hiring of Teachers, Librarians, Nurses, Specialists and Counselors. By allowing the Superintendent to immediately hire and contract qualified candidates, Judson ISD would be able to secure employment of highly qualified Teachers, Librarians, Nurses, Specialists, and Counselors that may otherwise accept employment with other surrounding school districts in the Bexar County area. (pulled, Macias)
 
R. Consider and take action regarding approving an Electric and Gas Line Right of Way Agreement with the City Public Service board of San Antonio. Approval of this agreement will allow electric and gas service to the site, and authorize the Board President to execute the proposed Electric and Gas Lines Right of Way Agreement and any other documents necessary to complete the transaction.
 
S. Consider and take action regarding approving the Superintendent's Evaluation Instrument for the 2018-2019 School Year. The Superintendent shall be evaluated on an annual basis with an instrument that has been selected and approved by the Board.
 
T. Consider and take action regarding approving the Board Self-Evaluation Instrument for the 2018-2019 School Year. Once approved, the document will be used for the Board's annual Self-Evaluation. (pulled, Macias)
 

ITEMS A,B,C,D,E,F,G,H,I,J,K,L,M,N,O,P.R, AND S PASSED.  ITEMS Q AND T PASSED AFTER CLARIFICATION. 

 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving the 2018 Tax Rate. The following tax rates per $100 valuation are required to fund the 2018-2019 operations budget and to pay the principal and interest on outstanding bonds: Maintenance & Operation Rate (General Operating Fund) $1.04 Interest & Sinking Rate (Debt Service Fund) 0.40 Total Tax Rate: $1.44. (passed 6-0)
 
B. Consider and take possible action to allocate $250,000 to initiate district-wide summer programming for Judson ISD students (Macias). The allocation of funding will provide a base of support for Administration to evaluate, negotiate and establish summer programming for eligible Judson ISD students for the summer 2019. (tabled, 5-1, Macias opposed)
 
C. Consider and take possible action regarding approving an amendment to the Judson ISD Compensation Plan for the 2018-2019 Fiscal Year. Due to the proposed addition of the Texas Academic Decathlon Coaches at the four Judson ISD high schools, a stipend would compensate the designated coaches for their additional duties similar to other coaches in the district. This amendment would result in an additional total cost of $10,800 for personnel stipend expenditures to the district budget. By holding the hire of Coordinator of Instructional Technology and Library Media Specialists, a cost savings of $87,000 has been calculated.  (passed, 6-0)
 
D. Consider and take possible action(s) regarding approving the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments.
 
 
6. DISCUSSION ITEMS/REPORTS
 
A. Superintendent Report
1. Construction Report- Dr. Fields shared a video outlining the major active projects.
B. Review 2017 - 2018 Safety Audit Summary. This summary reviews the purpose, objective and findings of the auditors when inspecting the Secondary Campuses.
 
C. First Reading of the following Local Policies
1. DHE(LOCAL):  Employee Standards of Conduct – Searches and Alcohol/Drug Testing
2. FFAC(LOCAL):  Wellness and Health Services - Medical Treatment
 
D. Discuss Non-Exclusive License for use of School Wordmarks and Logos (Paschall). The Board discussion of the Non-Exclusive License for use of School Wordmarks and Logos
 
E. Update on Board Advisory Committees
 
F. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members.
 
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments
 
B. Pursuant to Texas Government Code Section 551.071 attorney consultation regarding legal issues related to threatened litigation by Marcedes Fuller
 
C. Pursuant to Texas Government Code Section 551.071, private consultation with the District’s attorneys to discuss status of pending and potential litigation, and to discuss retention of Gravely & Pearson, L.L.P., with regard to potential construction defects at D.W. Rutledge Stadium.
 
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (passed, 6-0)  Patricia Ramirez, William Bailey
 
B. Consider and take possible action regarding threatened litigation by Marcedes Fuller (passed, 6-0)
C. Consider and take possible action regarding retention of Gravely & Pearson, L.L.P., and approval to initiate contemplated litigation regarding potential construction defects at D.W. Rutledge Stadium. (passed, 6-0)
 
9. ADJOURNMENT 
 
The next regular meeting of the Judson ISD Board of Trustees will be
October 18, 2018, 7:00 pm
JISD Boardroom located in the
Education Resource Center
8205 Palisades Dr. Live Oak, TX 78233

Board of Trustees

Dr. Melinda Salinas-President
Renee Paschall- Vice President
Jose Macias, Jr. - Secretary
Members:
Suzanne Kenoyer
Richard LaFoille
Jennifer Rodriguez
Debra Eaton  

 

Judson ISD Senior Staff: 

Jeanette Ball, Ph.D., Superintendent of Schools
Elida Bera, Deputy Superintendent of Teaching and Learning
Jose Elizondo, Chief Financial Officer
Cecilia Davis, Assistant Superintendent of Curriculum and Instruction
Dr. Nellie Cantu, Assistant Superintendent of College and Career Readiness and Innovation
Marco Garcia, Assistant Superintendent of Human Resources
Dr. Milton Fields, III, Deputy Superintendent of Administration and Operations
Jesse Cortinas, Chief Technology Officer
Steve Linscomb, Director of Communications

         

Board Briefs: Regular Meeting 8-16-18

A PDF of Board Briefs is also available HERE