Judson ISD

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Board Briefs Regular Meeting 3-21-19

Agenda of Regular Board Meeting

The Board of Trustees
Judson ISD

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held March 21, 2019, beginning at 6:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
 
2. RECOGNITIONS
    a. Judson High School Lady Rockets- 6A UIL Girls State Basketball Champions 2019 
         -intermission with cake and other refreshments to honor the team
 
3. ACKNOWLEDGMENT OF VISITORS/CITIZENS TO BE HEARD
a. Alton Crain-SPED department employee on the JAAC program success.
b. Mariya Ortiz-speaking for librarians and national librarian week.
 
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Minutes from the Regular Board Meeting held on February 19, 2019.
B. Consider and take action regarding approving of Expenditures Equal to or Greater than $50,000.
C. Consider and take action regarding approving Budget Transfers across expenditure function categories.
D. Consider and take action regarding approving the submittals for Request for Proposal 16-01 Fundraiser Products and Services.
E. Consider and take action regarding approving the submittals for Request for Proposal 19-07 Custodial Supplies, Chemicals, Soaps, Paper Products & Dispensers.
F. Consider and take action regarding approving the submittal for Request for Proposal 19-13 Beverage Vending Service.
G. Consider and take action regarding approving a settlement agreement with the insurance company to cover hail damage to District property.
H. Consider and take action regarding approving a Proclamation declaring April 15 - 19, 2019 as JISD Assistant Principals Week.
I. Consider and take action regarding approving a Proclamation to declare April 2019 School Library Month.
J. Consider and take action regarding approving a Proclamation declaring April as JISD Month of the Military Child.
K. Consider and take action regarding approving the Contract for Election Services with Bexar County Elections Administrator.
L. Consider and take action regarding approving the Certification of Unopposed Candidate in Single Member District 1 for the May 4, 2019 Trustee Election.
M. Consider and take action regarding approving an Order to Cancel the Trustee Election on May 4, 2019 for Single Member District 1.
ALL ITEMS A THROUGH M PASSED ON CONSENT VOTE.
 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action to amend board Policy DNA(LOCAL) to allow for teachers who are retiring to receive a T-TESS Appraisal waiver for the school year in which they are retiring. (passed, 5-0)
B. Consider and take possible action to address district full day Pre-K program initiatives. (Macias) (passed, 5-0)
C. Consider and take possible action regarding approval of the Contract Renewal Lists for Teachers, Nurses, Librarians and Counselors for the 2019 - 2020 School Year. (refer to 8B)
D. Consider and take possible action(s) regarding approval of the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (refer 8A)
 
6. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Report
B. Policy Update 112, affecting (LOCAL) policies, first reading
1. BJA(LOCAL):  Superintendent - Qualifications and Duties
2. CCG(LOCAL):  Local Revenue Sources Ad Valorem Taxes
3. CCGA (LOCAL):  Ad Valorem Taxes Exemptions and Payments
4. CH(LOCAL):  Purchasing and Acquisition
5. CQ(LOCAL):  Technology Resources
6. CV(LOCAL):  Facilities Construction
7. DCB(LOCAL):  Employment Practices - Term Contracts
8. DH(LOCAL):  Employee Standards of Conduct
9. DIA(LOCAL):  Employee Welfare - Freedom From Discrimination, Harassment, and Retaliation
10. FMA(LOCAL):  Student Activities - School-Sponsored Publications
11. FNG(LOCAL);  Student Rights and Responsibilities - Student and Parent Complaints/Grievances
12. GF(LOCAL):  Public Complaints
13. GKA(LOCAL):  Community Relations - Conduct on School Premises
14. GKB(LOCAL):  Community Relations - Advertising and Fundraising
C. Local District Updates, first reading
1. DEC(LOCAL):  Compensation and Benefits - Leaves and Absences
2. DED(LOCAL):  Compensation and Benefits - Vacations and Holidays
3. EHBC(LOCAL):  Special Programs - Bilingual Education/ESL
4. EHBE(LOCAL):  Special Programs - Compensatory/Accelerated Services
D. Statement of Impact from School of Science and Technology - Discovery
E. 2018 - 2019 Internal Audit implementation measures (Macias)
F. Update on Board Advisory Committees
G. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personal Report, and Updates Including New Hires, Resignations and Administrative Appointments.
B. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, Contract renewal Lists for Teachers, Nurses, Librarians and Counselors for the 2019 - 2020 School Year.
C. Pursuant to Texas Government Code Section 551.071, Consultation with the School District's attorney regarding pending litigation styled Civil Action No. 5:18-cv-269-FB (HJB); Caroline Ross vs. Judson Independent School District; In the United States District Court, Western District of Texas, San Antonio Division.
D. Pursuant to Texas Government Code Section 551.071, attorney consultation regarding legal issues related to construction litigation.
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding the Personal Report and Updates Including New Hires, Resignations and Administrative Appointments. (passed, 5-0)
B. Consider and take possible action regarding approval of the Contract Renewal Lists for Teachers, Nurses, Librarians and Counselors for the 2019 - 2020 School Year. (passed, 5-0)
C. Consider and take possible action regarding pending litigation styled Civil Action No. 5:18-cv-269-FB (HJB); Caroline Ross vs. Judson Independent School District; In the United States District Court, Western District of Texas, San Antonio Division. (passed, 5-0)
D. Consider and take possible action related to construction litigation. For superintendent to authorize joinder of third parties as discussed in closed session (passed, 5-0)
9. ADJOURNMENT

Board Briefs Regular Meeting 2-19-19

Agenda of Regular Board Meeting

The Board of Trustees

Judson ISD

 
 
 

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held February 19, 2019, beginning at 6:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance (Pledge Leader Jordan Russell, Franz ES)
 
2. RECOGNITIONS: 
a. BPA state qualifiers from Veterans Memorial and Wagner High Schools
b. Special Olympic Bowling Team Members
c. DECA state qualifiers from Judson and Wagner High Schools
d. Check presentation to Energy Mangement Dept. from CPS Energy and Clear Result
 
3. ACKNOWLEDGMENT OF VISITORS/CITIZENS TO BE HEARD
a. Mike McFalls-former JISD employee cleared of any charges
b. Mariya Ortiz- librarian Judson HS, Black History Month
c. Cyndi Peterson- Elementary level budget
 
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Minutes from the Regular Meeting held on January 24, 2019
B. Consider and take action regarding approving Monthly Financial Information as of January 31, 2019. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. The following reports are included for this purpose: Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking
C. Consider and take action regarding approving Expenditures Equal to or Greater than $50,000. Board Policy CH (Local) states that any single, budgeted purchase of goods or services that cost $50,000 or more shall require Board approval before a transaction may take place, unless the purchase falls into a categorical exemption as reflected in the policy. A categorical exemption shall be defined as: -Board approved contract; -Continuing or periodic purchases under a board-approved contract or bid; -Expenditures for utilities including electricity, natural gas, telecommunications, water and wastewater; -Expenditures for impact and permitting fees imposed by municipalities and county governments; -Payments to the County Appraisal District. -Expenditures for vehicle fuels procured through board-approved purchasing cooperatives; -Expenditures for food service products procured through board-approved purchasing cooperatives.
D. Consider and take action approving a Proclamation to declare March Social Workers Month and designate the week of March 4-8, 2019 Social Work Week, Theme "Elevate Social Work." Every day, the nation's 680,000 social workers work to empower and elevate millions of people, including some of the most vulnerable in our society. National Professional Social Work Month in March 2019 is an opportunity for social workers around the nation and world and their supporters to educate the public about the invaluable contributions of the profession.
E. Consider and take action regarding approving an Electric Line Right of Way Agreement with the City Public Service Board of San Antonio. The Board approve an Electric Line Right of Way Agreement with the City Public Service Board of San Antonio conveying two (2) easements and rights of way for overhead and underground electric transmission and distribution lines within Veterans Memorial High School Athletic Field being 1.481 acres out of 89.036 acres of land and 0.066 of one acre, being both out of Lot 2, Block 3, County Block 5019, Veterans Memorial High School Subdivision, according to plat thereof recorded in Volume 9708, page 80, Deed and Plat Records, Bexar County, Texas.
F. Consider and take action regarding approving the reclassification of two Human Resources Director positions (AP 507) to Human Resources Coordinator positions (AP 501). It is recommended that the Board approve the requested reclassification of two Human Resources Director FTEs (AP 507) to two Human Resources Coordinator FTEs (AP 501). The reclassification of these positions in addition to the elimination of two HR Technician FTEs would result in a local fund cost savings of $134,589.78 (21% departmental salary reduction).
G. Consider and take action regarding amending the Judson ISD Compensation Plan for the 2018-2019 Fiscal Year to include a stipend for secondary ELAR teachers as reimbursement for obtaining SBEC English as a Second Language Supplemental certification. It is recommended that the Board of Trustees approve the amendment to the Judson ISD Compensation Plan for the 2018-2019 School Year. The amendment would include a $500 stipend for a secondary ELAR teacher as reimbursement for obtaining an SBEC English as a Second Language Supplemental certification.
 
ITEMS A,B,C,D, AND E WERE PASSED ON CONSENT VOTE. ITEMS F AND G PASSED AFTER CLARIFICATION
 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving renegotiating the Non-Exclusive License Agreement. (Paschall) That the Board consider approving renegotiating the royalty rate of the license gross revenue realized from the sale or Sublicense of products bearing the Licensed Marks or Logos. (amended to 20% gross fee, passed 6-0)
B. Consider and take possible action regarding approving the Basic School Staffing Model for lthe 2019-2020 school year. It is recommended that the Board of Trustees approve the Basic School Staffing Model for the 2019- 2020 school year. The District needs to adopt a staffing model that ensures that campuses are staffed equitably with local funds and one that can be sustained over time with available resources. This becomes the basis for the District to be able to use categorical funds to supplement the campus based on the needs of the campus. (passed, 6-0)
C. Consider and take possible action(s) regarding approving the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments
1. Principals  (see item 8 A)
 
6. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Report
B. Judson Education Foundation 2018 State of the Foundation
C. Statement of Impact by the following schools:
1. Flex High School of Texas
2. Texas College Preparatory Academies
3. Prelude Preparatory Charter School
4. San Antonio Preparatory Charter School
5. IDEA Public Schools
6. Great Hearts Texas
7. Meadowland Charter District
8. Premier High Schools
D. Update on Board Advisory Committees
E. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personnel Report, and Updates Including New Hires, Resignations and Administrative Appointments
1. Principals
B. Pursuant to Texas Government Code Section 551.071, consultation with Legal Counsel regarding legal issues related to possible unpaid leave of contract employee
C. Pursuant to Texas Government Code Section 551.074, deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of personnel
D. Pursuant to Texas Government Code Section 551.071, attorney consultation regarding legal issues related to construction litigation
E. Pursuant to Texas Government Code Section 551.074, Consider and discuss duties, roles, and responsibilities of a board member
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments (passed, 6-0)
1. Principals
B. Consider and take possible action regarding discipline of personnel (no decision)
C. Consider and take possible action regarding legal issues related to construction litigation (passed, 6-0)
 
9. ADJOURNMENT

Board Briefs 1-24-19 Regular Meeting

Agenda of Regular Board Meeting

The Board of Trustees

Judson ISD

 
 
 

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held January 24, 2019, beginning at 6:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

 

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
 
2. RECOGNITIONS
    a. JSTEM's GirlsBuild team
    b. Larry Bailey national recognition from Speech and Debate Association
    c. Wagner High School Football team members and coaches
 
3. ACKNOWLEDGEMENT OF VISITORS/CITIZENS TO BE HEARD
 
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Minutes from the Regular Board Meeting held on December 20, 2018
B. Consider and take action regarding approving Monthly Financial Information as of December 31, 2018. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. The following reports are included for this purpose: Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking;
C. Consider and take action regarding approving Cash Investment Report for all funds as of December 31, 2018. It is recommended that the Board of Trustees approve the investment report for the following funds (As of December 31, 2018): General Operating Fund Child Nutrition Fund Interest & Sinking Fund Construction Funds (Series 2013, 2016, and 2017)
D. Consider and take action regarding approving Expenditures Equal to or Greater than $50,000. Board Policy CH (Local) states that any single, budgeted purchase of goods or services that cost $50,000 or more shall require Board approval before a transaction may take place, unless the purchase falls into a categorical exemption as reflected in the policy. A categorical exemption shall be defined as: -Board approved contract; -Continuing or periodic purchases under a board-approved contract or bid; -Expenditures for utilities including electricity, natural gas, telecommunications, water and wastewater; -Expenditures for impact and permitting fees imposed by municipalities and county governments; -Payments to the County Appraisal District. -Expenditures for vehicle fuels procured through board-approved purchasing cooperatives; -Expenditures for food service products procured through board-approved purchasing cooperatives. (pulled, Macias)
E. Consider and take action regarding approving Amendment to the budget for the 2019 fiscal year. The Chiller at Spring Meadows Elementary School needs to be replaced as soon as possible. This is an item that was unforeseen and not budgeted for. This amendment will increase the Budget by $266,863 in local funds from fund balance. (pulled, Macias)
F. Consider and take action regarding approving the ranking of the submittals for Request for Proposal 19-11 for a Consultant to Evaluate the Curriculum & Instruction Program at Judson ISD. It is recommended that the Board approve the ranking of the submittals for RFP 19-11 Consultant to Evaluate the Curriculum & Instruction Program at JISD for the hiring of a consultant to complete the project as presented in the attachment and delegate the authority to the Superintendent or her designee to execute all contracts and related documents necessary to complete this project. Expenditures are anticipated to be $93,280. Expenditures will be made from local funds. The contract is for a specific project and will expire upon completion of all work. (pulled, Macias)
G. Consider and take action regarding approving the Member Representative for the Property Casualty Alliance of Texas. It is recommended that the Board of Trustees approve the appointment of William Atkins as the Member Representative for the Property and Casualty Alliance of Texas. (pulled, Macias)
H. Consider and take action regarding approving a Proclamation to Declare January 2019 School Board Recognition Month.
I. Consider and take action regarding approving a proclamation to declare February 2019 Career & Technical Education Month ®It is recommended that the Board of Trustees approve a proclamation on behalf of Judson ISD to show continue support for the valuable Career and Technical Education programs offered at JISD schools, the students who benefit from them, and the dedicated teachers who share their knowledge and passion.
J. Consider and take action regarding approving a Proclamation to Declare February 4-8, 2019 National School Counseling Week, Theme "School Counselors: Providing Lessons for Life." National School Counseling Week 2019, "School Counselors: Providing Lessons for Life," will be celebrated from Feb. 4-8, 2019, to focus public attention on the unique contribution of school counselors within U.S. school systems. N
K. Consider and take action regarding approving the Certified List of Appraisers for the 2018-2019 School Year. Certified appraisers are needed to evaluate all teaching personnel within JISD per the requirements of the Texas Teacher Evaluation and Support System (T-TESS).
L. Consider and take action regarding approving the 2019-2020 Instructional Calendar. It is recommended that the Board of Trustees approve Option B as the Instructional Calendar for the 2019-2020 school year as presented.
M. Consider and take action regarding approving the Judson Early College Academy School Calendar for the 2019-2020 School Year. The calendar is very similar to the JISD calendar options to minimize discrepancies. Any differences are due largely to the constraints of the NLC calendar.
N. Consider and take action to Order a Regular Trustee Election for District 1, and At-Large Place 6 and At-Large Place 7 on May 4, 2019. Recommendation for the Board to approve order of a Regular Trustee Election for District 1, and At-Large Place 6 and AtLarge Place 7 on May 4, 2019.
Considerar y tomar acción para Ordenar una Elección Regular para Miembros Directivos Escolares para el Distrito 1, y Lugares en General el Lugar 6 y el Lugar el 4 mayo, 2019.

ITEMS A,B,C, H,I,J,K,L,M,N PASSED. ITEMS D,E,F,AND G PASSED AFTER CLARIFICATION

 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving the reclassification of number of work days for core subject Curriculum and Instruction Specialists. That the Board approve the requested reclassification of increase in number of work days from 216 to 226 for core subject Curriculum and Instruction Specialists (ELAR, Math, Science, Social Studies). The cost of said increase in days will be both locally funded ($19,419.00) and Title 1 funded ($9,709.50).  (passed, 6-0)
B. Consider and take possible action(s) regarding approving the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments.  (see agenda item 8A)
 
6. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Update
B. Revision of MOU between Judson Education Foundation and Judson ISD. It is recommended that the Board of Trustees be presented with an annual report with quarterly updates by the JEF executive director with a revision of the JEF & JISD MOU to reflect as such. Because the Judson Education Foundation raises funds to support innovative teacher and principal grants and student scholarships for the students of Judson ISD, it is important for the Board to be kept abreast, of the impact that the foundation is having on the district.
C. Innovative Schedule for all High Schools. The Innovative Schedule Advisory Committee will share a presentation with the Board of Trustees describing the Innovative Schedule for All High Schools. The information presented will outline the advantages for students, the misconceptions of the Innovative Schedule, and the reasons to consider implementation of this schedule at the high school level.
D. Discussion of District-wide Summer Programming for Judson ISD students. Provide an update of Summer School planning to keep everyone informed. An initial meeting was held on January 9th and this planning is moving forward.
E. Review 2018-19 Administrative Review (AR) and Procurement Review (PR) of School Nutrition Programs (SNP). Review the results of the evaluation for the first componets of the Administrative Review (AR) and Procurement Review (PR) of our School Nutrition Programs (SNP). The results of phase one of these reviews was: Met Standards which is the highest level of result obtainable under this evaluation from the Texas Department of Agriculture.
F. Update on Board Advisory Committees.
G. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel and Updates Including New Hires, Resignations and Administrative Appointments
B. Pursuant to Texas Government Code Section 551.071, attorney consultation regarding legal issues related to Superintendents mid-year evaluation and contract
C. Pursuant to Texas Government Code Section 551.074, Consider and Discuss the Superintendent's mid-year evaluation and contract
D. Pursuant to Texas Government Code Section 551.071, attorney consultation regarding legal issues related to pending Special Education matters
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding Personnel and Updates Including New Hires, Resignations and Administrative Appointments ( passed)
B. Consider and take possible action regarding Superintendent midyear evaluation and contract
9. ADJOURNMENT

Board Briefs Regular Meeting 12-20-18

Agenda of Regular Board Meeting

The Board of Trustees

Judson ISD

 

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held December 20, 2018, beginning at 6:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
 
2. RECOGNITIONS
 
3. ACKNOWLEDGMENT OF VISITORS/CITIZENS TO BE HEARD
a. Steven Schultz - dealing with any construction issues with communication
b. Doug McMurry - dealing with any construction issues/right to repair
c. Torrey Stanley Carleton- dealing with any construction issues/right to repair
d. Renee Henry- request for drill pad for Wagner ROTC & parking lot condition
 
4. REORGANIZATION OF THE JUDSON ISD BOARD LEADERSHIP:  PRESIDENT, VICE PRESIDENT AND SECRETARY (pulled for May board meeting)
 
5. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Board Minutes from the Regular Meeting held on November 15 and the Special Meeting held on December 7, 2018.
B. Consider and take action regarding approving the Monthly Financial Information as of November 30, 2018. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. Estimated cash flow for the General Operating and Child Nutrition Funds.
C. Consider and take action regarding approving Amendments to the Budget for the 2019 Fiscal Year. These amendments are required to reflect the financial transactions of the district as well as to forecast the operating results of the funds.
D. Consider and take action regarding approving Expenditures Equal to or Greater than $50,000. -Board approved contract; -Continuing or periodic purchases under a board-approved contract or bid; -Expenditures for utilities including electricity, natural gas, telecommunications, water and wastewater; -Expenditures for impact and permitting fees imposed by municipalities and county governments; -Payments to the County Appraisal District. -Expenditures for vehicle fuels procured through board-approved purchasing cooperatives; -Expenditures for food service products procured through board-approved purchasing cooperatives.
E. Consider and take action regarding approving Budget Transfers Across Expenditure Function Categories. These transfers are typical and have no effect on the "bottom line" of the expenditure budget. That is, no additional funds are being requested. The coding standards issued by the Texas Education Agency necessitate these changes to ensure that expenditures are coded to the appropriate function.
F. Consider and take action regarding approving Metropolitan Transit Agreement regarding the use of the parking area at Crossroads Mall for transfer of our McKinney-Vento students between districts. Approval of this agreement will allow our McKinney-Vento students to be picked up at Crossroads mall and dropped off at the various schools within our District. (pulled Eaton)
G. Consider and take action regarding approving moving the Regular Board Meeting from February 21 to February 19, 2019. It is recommended that the Board of Trustees approve moving the Regular Meeting to February 19, 2019 due to the Winter Governance Seminar taking place February 21-23, 2019.
H. Consider and take action regarding approving the following new staffing and reclassification requests:  Deletion of CTE Secretary (CIS 306), new staffing request for CTE Purchasing Specialist (CIS 307), reclassification of Adult and Community Education Coordinator number of days from 220 to 226, reclassification of Bond Project Clerk from paygrade CIS 303 to CIS 304. That the Board approve requested new staffing and reclassification requests: Deletion of CTE Secretary (CIS 306), new staffing request for CTE Purchasing Specialist (CIS 307), reclassification of Adult and Community Education Coordinator number of days from 220 to 226, reclassification of Bond Project Clerk (CIS 303) to (CIS 304). The new staffing and reclassifications would result in an approximate savings of $35,039.68 in Local Funds, additional cost of $42,940.00 in Federal Perkins CTE funds, and an additional cost of $3,109.76 in Bond Funds for the district due to the costs of salaries and benefits. (pulled Macias)
I. Consider and take action regarding approving the ranking of the submittals for Request for Competitive Sealed Proposal 19-03 District Wide Re-Roofing Projects - Phase II. Expenditures are anticipated to be $5,884,000. Expenditures will be made from 2016 bond funds and an insurance settlement for hail damage to the roof. The contract is for a specific project and will expire upon completion of all improvements.
J. Consider and take action regarding approval of the ranking of the submittals for Request for Competitive Sealed Proposal 19-04 Districtwide Re-Roofing Projects - Phase III. Expenditures are anticipated to be $12,000,500. Expenditures will be made from 2016 bond funds and an insurance settlement for hail damage to the roof. The contract is for a specific project and will expire upon completion of all improvements.
K. Consider and take action regarding approval of amending the authorized representatives to perform investments for the District. This amendment is being requested because the individual who was in the Chief Financial Officer position, and authorized to perform investment transactions, is retiring. The approval of this agenda item will authorize the new Chief Financial Officer to perform investment transactions. (pulled, Macias)
L. Consider and take action regarding approval of a resolution designating the investment officers for the Judson Independent School District. Due to a change in personnel in the Business Services Department, the administration is requesting that the attached resolution be approved which designates the staff which will be authorized to invest District funds in accordance with Board policy CDA Legal and Local.
M. Consider and take action regarding approving a Settlement Agreement with Insurance Company to Cover Hail Damage to District Property. On April 12, 2016, a major hailstorm caused damage to twenty-two District campus and department facilities. The District was insured through Affiliated FM Insurance and the policy deductible was $100,000 per location with a maximum deductible of $300,000 per event. The final agreed settlement amount to repair the damage caused by the hailstorm is $X.XX(under negotiation), net of the $300,000.00 deductible amount. The insurance company has made advance payments to the District in the amount of $29,710,703.00. (pulled from agenda)
ITEMS A,B,C,E,G,I,J AND L PASSED ON CONSENT VOTE, ITEMS F,H,AND K PASSED AFTER DISCUSSION
 
6. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving renegotiating the Non-Exclusive License Agreement (Paschall). That the Board consider approving renegotiating the royalty rate of the license gross revenue realized from the sale or Sublicense of products bearing the Licensed Marks or Logos.  (tabled)
B. Consider and take possible action regarding approving conducting a comprehensive internal audit of Special Education (Macias). (tabled until February)
C. Consider and take possible action(s) regarding approval of the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (see item 9 A)
 
7. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Update
B. Financial Integrity Rating System of Texas (F.I.R.S.T) Presentation. Senate Bill 218 of the 77th Legislature (2001) implemented F.I.R.S.T. This law requires that the financial health of every school district in Texas be evaluated each fiscal year. Part of the requirement is that a public hearing be held to share the rating received and the underlying data used to determine the rating with the public.
C. Statement of Impact submitted by The Gathering Place
D. Update on Our Kids Can (Macias).
E. Update on SAT Prep Initiatives (Macias)
F. Mid-Year Update on Requests Made by Board Members
G. Update on Board Advisory Committees
H. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
 
8. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel and Updates Including New Hires, Resignations and Administrative Appointments
B. Pursuant to Texas Government Code Section 551.071, private consultation with the District’s attorneys to discuss status of pending construction defects litigation
 
9. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding Personnel and Updates Including New Hires, Resignations and Administrative Appointments (Mark Webber announced as Assistant Principal at Candlewood ES) (passed)
 
10. ADJOURNMENT

Board Briefs Regular Meeting 11-15-18

Agenda of Regular Board Meeting

 

The Board of Trustees

Judson ISD

 

A Regular Board Meeting of the Board of Trustees of Judson ISD will be held November 15, 2018, beginning at 7:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas.

 
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.
 
1. MEETING CALLED TO ORDER
A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance
2. RECOGNITIONS:
  •   Judson High School Theater Students
  •    CPS Energy presentation of check to JISD Energy Management Department
  •    AP scholars
3. ACKNOWLEDGMENT OF VISITORS/CITIZENS TO BE HEARD- None
4. CONSIDERATION OF CONSENT ITEMS
A. Consider and take action regarding approving Board Minutes from the Regular Meeting held on October 18, 2018.
 
B. Consider and take action regarding approving Monthly Financial Information as of October 31, 2018. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. The following reports are included for this purpose: Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking Funds; Estimated cash flow for the General Operating and Child Nutrition Funds; Cash reconciliation for the General Operating, Child Nutrition, Special Revenue, Interest & Sinking, and Construction Funds.
 
C. Consider and take action regarding approving the submittals for Request for Proposal 16-01 Fundraiser Products and Services. Allows the District to purchase goods and services in accordance with Section 44.031 of the Texas Education Code. Total annual expenditures are anticipated to exceed $50,000. Expenditures will be made from local and activity funds. All awards will be valid through June 30, 2019, with the option to extend for two additional one year periods.
 
D. Consider and take action regarding approving ranking of the engineering firms for services related to the material testing phase of the construction at Veterans Memorial High School - Building Addition. It is recommended that the Board of Trustees approve the ranking of the engineering firms to provide services for the material testing phase of the construction at Veterans Memorial High School - Building Addition. It is further recommended that the Board of Trustees delegate the authority to the superintendent or her designee to execute contracts upon successful negotiations.
 
E. Consider and take action regarding approving the Judson Independent School District's Annual Financial Audit Report for Fiscal Year 2018. It is recommended that the Board of Trustees approve the Judson Independent School District’s Annual Financial Audit Report for the Fiscal year 2018 as presented by the firm of Alonzo, Bacarisse, Irvine and Palmer, PC. The Board of Trustees is required to take action regarding the Financial Audit Report before it is submitted to the Texas Education Agency and other federal reporting agencies.
 
F. Consider and take action regarding approving the submission of the 2018 Tax Roll as certified by Bexar County Tax Assessor-Collector for the Judson Independent School District. The certified appraisal roll has been submitted to the Bexar County Tax Assessor-Collector with corrections since the July 25 certification, the taxable values were applied to the approved 2018 tax rate of $1.44 which creates the 2018 Judson ISD Tax Roll totals.
 
G. Consider and take action regarding approving the District Improvement Plan. It is recommended that the Board of Trustees approve the District Improvement Plan (DIP) for the 2018-2019 school year. The District Site Base Committee (DSBD) met on November 7, 2018, to review the plan. The DSBC will continue to meet and review data and discuss revision recommendations for the DIP throughout the year according to the following dates: January 16, 2019, March 6, 2019, May 8, 2019, June 12, 2019.
 
H. Consider and take action regarding approving a Memorandum of Understanding effective January 1, 2019, through June 7, 2019, with Parent/Child Incorporated of San Antonio and Bexar County, the new service provider for the Head Start Program. It is recommended that the Board of Trustees approve a Memorandum of Understanding with Parent/Child Incorporated of San Antonio and Bexar County concerning the Head Start program at certain campus locations and delegate the authority to the superintendent to execute all necessary documents. Board approval is sought to continue program operations at Franz, Hopkins, and Park Village Elementary Schools.
 
I. Consider and take action regarding approving the K-8 ELAR Proclamation 2019 District Instructional Materials Committee. The committee is made up of campus-based teachers and C & I ELAR and ELL District representatives who represent the Judson Independent School District and provide the final recommendations for K-8 ELAR instructional resources for Proclamation 2019.
 
J. Consider and take action regarding approving an amendment to the Judson ISD Compensation Plan for the  2018-2019 Fiscal Year to include a stipend modification of class sponsors for Judson Early College Academy (JECA). Due to the unique responsibilities that are encompassed by the 9th and 10th Grade Class Sponsors at JECA, the Principal has determined that an equal stipend distribution is more appropriate for her campus as opposed to the traditional stipend distribution that is used at the other high schools, where 9 th and 10th Grade Class Sponsors do not receive a stipend. This Compensation Plan amendment would cost the district no ($0) additional dollars. 
(ALL CONSENT ITEMS PASSED 7-0)
 
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS
A. Consider and take possible action regarding approving renegotiating the Non-Exclusive License Agreement. That the Board consider approving renegotiating the royalty rate of the license gross revenue realized from the sale or Sublicense of products bearing the Licensed Marks or Logos. (Paschall) (this item pulled by Ms. Paschall)
 
B. Consider and take possible action regarding approving inductees to the Judson ISD Civic and Athletic Hall of Honor as selected by the Hall of Honor Committees. To approve the Hall of Honor Finalists: Athletic Finalists are Jimmy Dykes, Sterling Jeter, and Melvin Boelter. The Civic Finalist is Dr. Melinda Salinas. (passed 7-0) 
 
C. Consider and take possible action(s) regarding approving the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (vote after closed session)
 
6. DISCUSSION ITEMS/REPORTS
A. Superintendent Report
1. Construction Report
2. Substitute Teacher Pay Rate Comparison
3. Human Resources Audit Update
 
B. Update on Board Advisory Committees
 
C. Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members.
 
7. CLOSED SESSION
A. Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments.
 
B. Pursuant to Texas Government Code Section 551.074, Discuss position of Deputy Superintendent.
 
C. Pursuant to Texas Government Code Section 551.074, Discussion regarding organizational chart and duties of District level administration and possible program changes.
 
D. Pursuant to Texas Government Code § 551.071, Consultation with the School District's attorney regarding pending litigation styled Civil Action No. 5:16-cv-00832-XR; Alton Crain vs. Judson Independent School District, In the United States District Court, Western District of Texas, San Antonio Division.
 
E. Pursuant to Texas Government Code § 551.071, Consultation with the School District's attorney regarding pending litigation styled Civil Action No. 5:18-cv-269-FB; Caroline Ross vs. Judson Independent School District, Dr. Carl A. Montoya, Elida Bera, Dr. Melinda Salinas, Renee Paschall and Richard LaFoille, In the United States District Court, Western District of Texas, San Antonio Division.
 
F. Pursuant to Texas Government Code 551.074, Consider and discuss resignation of board member Melinda Salinas.
 
8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION
A. Consider and take possible action(s) regarding Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (Passed 7-0)
 
B. Consider and take possible action regarding organizational chart and duties of District level administration and possible program changes. (Passed 7-0)
 
C. Consider and take possible action regarding pending litigation styled Civil Action No. 5:18-cv-269-FB; Caroline Ross vs. Judson Independent School District, Dr. Carl A. Montoya, Elida Bera, Dr. Melinda Salinas, Renee Paschall and Richard LaFoille, In the United States District Court, Western District of Texas, San Antonio Division. (no action)
 
D. Consider and take possible action to accept resignation of board member Melinda Salinas (Passed 5-1-1, Macias opposed, Salinas abstained)
 
9. ADJOURNMENT