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Board Briefs: Regular Meeting 10-10-19

Agenda of Regular 

The Board of Trustees

Judson ISD 

 

A Regular of the Board of Trustees of Judson ISD will be held October 10, 2019, beginning at 6:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas. 

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

 

1.

MEETING CALLED TO ORDER

 

A.

Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance

 

2.

ACKNOWLEDGEMENT OF VISITORS/CITIZENS TO BE HEARD

 

A.

Public Address

Mariya Ortiz: Presenting Tomas and the Library Lady book

 

B.

Public Comment

 

3.

RECOGNITIONS

 

4.

APPOINTMENT AND SWEARING IN OF NEW BOARD MEMBER TO FILL VACANCY IN DISTRICT 4

 

5.

CONSIDERATION OF CONSENT ITEMS

 

A.

Consider and take action regarding approving Board Minutes from the Regular Meeting held on September 12, 2019 and the Special Meetings held on September 23, and October 1, 2019.

 

B.

Consider and take action regarding approving Monthly Financial Information as of August 31, 2019. The accounting department compiles various financial reports each month to inform the Board of Trustees on the financial position of the District. The following reports are included for this purpose: Revenue and Expenditure (Budget vs. Actual) for the General Operating, Child Nutrition, and Interest & Sinking; Tax Collections status report; Bond Constructions reports.

 

C.

Consider and take action regarding approving Expenditure Equal to or Greater than $50,000. It is recommended that the Board of Trustees approve the expenditures listed in the attachment that are equal to or greater than $50,000 and delegate the authority to the Superintendent or her designee to execute all contracts and related documents necessary to complete this project.

 

D.

Consider and take action regarding approving the submittals for Request for Proposals 16-01 Fundraiser Products and Services. Allows the District to purchase goods and services in accordance with Section 44.031of the Texas Education Code. Expenditures will be made from local and activity funds. All awards will be valid through June 30, 2024

 

E.

Consider and take action regarding approving the ranking of the engineering firms for services related to the Material Testing Phase of the construction at Woodlake Elementary School. It is recommended that the Board of Trustees approve the ranking of the engineering firms to provide services for the material testing phase of the construction at Woodlake ES. It is further recommended that the Board of Trustees delegate the authority to the superintendent or her designee to execute contracts upon successful negotiations. Allows the district to procure professional services in accordance with §2254.004 of the Texas Government Code and comply with Board Policy CV (LOCAL). Expenditures will be paid from 2016 Bond Funds. The contracts will be for a specific projects and will expire upon their completion.

 

F.

Consider and take action regarding approving the Capping of Judson I.S.D. Campuses. Hartman Elementary – 815 projected students with 802 actual students. Grade: 1st grade monolingual is currently at 2 classes of 26 students and 1 class of 25 students. 2nd grade monolingual is currently at 2 classes of 24 students and 1 class of 25 students. 3rd grade monolingual is currently at 3 classes of 24 students. Hartman will refer students at these grade levels to Park Village Elementary. Hopkins Elementary – 835 projected students with 756 actual students. Grade: Pre-kinder dual is currently at 1 class of 26 students. Hopkins will refer students at this grade level to Hartman Elementary. Spring Meadows Elementary – 600 projected students with 643 actual students. Grade: 2nd grade bilingual is currently at 1 class of 25 students. Spring Meadows will refer students at this grade level to Crestview Elementary.

 

G.

Consider and take action regarding approving the Campus Improvement Plan Executive Summary Reports. According to the Texas Education Code under section §11.251 PLANNING AND DECISION MAKING PROCESS, the board of trustees shall annually approve the campus Executive Summaries to include performance objectives and shall ensure that the campus plans are mutually supportive to accomplish the identified objectives and support the state goals and objectives.

 

H.

Consider and take action regarding approving the Superintendent's Evaluation Instrument for the 2019-2020 School Year. The Superintendent shall be evaluated on an annual basis with an instrumnet that has been selected and approved by the Board.

 

I.

Consider and take action regarding approving the Board Self-Evaluation Instrument for the 2019-2020 School Year. Once approved, the document will be used for the Board's annual Self-Evaluation.

 

J.

Consider and take action regarding approving a Resolution declaring October 9, 2019 as Texas Education Human Resources Day. To encourage students, staff, and parents to express their appreciation to our human resources team members for their dedication and commitment to Judson ISD employees and students.

 

K.

Consider and take action regarding approving a proclamation declaring October 20 - 26, 2019 as Friends of Libraries Week. The purpose of the Friends of the Libraries Week is to acknowledge the contributions made by the Friends of the Libraries and to recognize the importance of our libraries as central to supporting a child's learning and intellectual growth.

 

L.

Consider and take action regarding approving an order by the Board of Trustees of the Judson Independent School District amending the order of the Board of Trustees authorizing the issuance of the "Judson Independent School District Unlimited Tax Refunding Bonds, Series 2010"; and other matters related thereto. This is an order to amend the 2010 Series Refunding Bonds Order adopted on April 15, 2010. In that order there was an error that stated the "call" date, when the District can refund or defease the bonds was February 1, 2021, when it should have been February 1, 2020. Since this is one of the series of bonds that being refunded we must correct the original order before proceeding with the Series 2020 refunding.

 

M.

Consider and take action regarding approving  an order authorizing the issuance by the Judson Independent School District of its unlimited tax refunding bonds in one or more series (as designated by purpose and series); Levying a continuing direct annual ad valorem tax for the payment of one or more series of bonds; delegating the authority to certain members of the Board of Trustees and District Staff to approve and execute certain documents relating to the sale of each series of bonds; and providing an effective date.

 

N.

Consider and take action regarding approving resolution designating the investment officers for the Judson Independent School District. Due to a change in personnel in the Business Services Department, the administration is requesting that the attached resolution be approved which designates the staff which will be authorized to invest District funds in accordance with Board policy CDA Legal and Local. Designation of the District's Investment Officer(s) by the Board of Trustees is a requirement of the Texas Public Funds Investment Act. (pulled, Paschall)

CONSENT ITEMS A-M PASSED. ITEM N PASSED AFTER DISCUSSION.

 

 

6.

DISCUSSION/CONSIDERATION OF ACTION ITEMS

 

A.

Consider and take possible action regarding trademark royalty amount. It is recommended to reduce the trademark royalty amount of net sales and approve new trademark agreement. (PASSED 6-0)

 

B.

Consider and take possible action regarding approving the ranking of the submittals for Request for Competitive Sealed Proposal 19-20 Woodlake ES Modernizations & Improvements.  Allows the District to purchase goods and services in accordance with Section 44.031 of the Texas Education Code. Expenditures are anticipated to be $7,610,000. Expenditures will be made from 2016 bond funds. The contract is for a specific project and will expire upon completion of all improvements. (PASSED, 6-0)

 

C.

Consider and take possible action regarding approving method to fill vacancy and timeline for appointment of Board of Trustees vacancy created by resignation of Board Member Richard LaFoille in District 2. It is recommended the Board approve the following timeline: October 11, 2019 - Open Applications. October 21, 2019 - Close Applications at 9:00am. October 21, 2019 - Special Board Meeting to screen candidates, 6:00pm. October 24, 2019 - Candidate Interviews, 6:00 - 9:00pm October 28, 2019 - Special Board Meeting, 6:00pm, Appoint and swear in new Board Member. (AMENDED, PASSED 6-0)

 

D.

Consider and take possible action(s) regarding approval of the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments. (PLEASE SEE ITEM 9 A.)

 

7.

DISCUSSION ITEMS/REPORTS

 

A.

Superintendent Report

 

1.

Construction Report

 

2.

Equal Employment Opportunity (EEOC) Report

 

B.

Community Members to serve on JISD Hall of Honor Selection Committees. As per the Hall of Honor selection procedures, the Judson ISD Board of Trustees are asked to name community members as needed to serve on the selection committees for the JISD Athletic Hall of Honor and the Civic Hall of Honor. This year one individual has agreed to return to serve, but two individuals are still needed to have a complete panel. (NAMES WERE SUBMITTED)

 

C.

Update on Board Advisory Committees

 

D.

Update on Board Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members

 

8.

CLOSED SESSION

 

A.

Pursuant to Texas Government Code Section 551.074, Discussing Personnel, the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments

 

B.

Pursuant to Texas Government Code Section 551.071, the Board will consult with its legal counsel regarding pending U.S. Equal Employment Opportunity Commission Charge and potential settlement authority for Charge Number 451-2019-02549 filed by Sharlene Alexander 

 

C.

Pursuant to Texas Government Code Section 551.071, private consultation with the districts attorneys to discuss status of pending construction defects litigation

 

9.

CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION

 

A.

Consider and take possible action(s) regarding the Personnel Report and Updates Including New Hires, Resignations and Administrative Appointments (PASSED, 6-0)

 

B.

The Board will consider and take possible action regarding pending U.S. Equal Employment Opportunity Commission Charge and potential settlement authority for Charge Number 451-2019-02549 filed by Sharlene Alexander. (PASSED, 6-0)

 

C.

Consider and take possible action regarding status of construction defects litigation. (NO ACTION)

 

10.

ADJOURNMENT